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Thursday, August 28, 2008

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How to Open Access Database Forms With a Simple Function that Saves You Time and Work   by Patrick Wood


I was designing a database with a lot of forms. To make it user friendly, I had to add numerous buttons on these forms so the users could easily get to the other forms they needed. Using the Access Button Wizard was adding a lot of code to my Database. It was growing faster than the National Debt. Fortunately I discovered a simple solution to avoid adding all that code and the database bloat that goes with it.

Instead of adding code to your forms to open other forms, you can use this simple Function to open your forms. You can add this Function to an existing Module or create a new module (not a Form, Report, or Class Module but a regular module in the Modules group).

You can start by copying the following code to a Module:

Public Function Openmyfrm(myfrmname As String)

DoCmd.OpenForm myfrmname

End Function

That was easy wasn't it? But the best is yet to come. How do you get this Function to open your form? With just one little line in the On Click event of a button!

=Openmyfrm("YOURFORMNAME")

That's it! The Function accepts the form name between the quotes as a String because we told it to do that when we added (myfrmname As String) to the Function. It then uses that form name as a variable with the DoCmd.OpenForm code.

You need to add the =Openmyfrm("YOURFORMNAME") expression to the On Click Event of a Button. (I am using all caps to indicate where you need to add the name of your form).

In case you need help, here's how to add the expression to a button: Open your form in design view. Click on the button on the tool bar and place a new button on your form. The Button Wizard fires up. I just click Cancel and I have a new button ready to use. I change the Caption on the button to something like Open Customers Form.

Then open the button's property sheet. You can do that by right clicking on the button and selecting "Properties". Next, click on the "Event" tab. Find the white area beside the On Click Event. Add the expression with the name of the Form you want to open between the quotes.

You are finished! (Don't forget to add some error handling to your Function).

For more tips and free Database downloads visit our web site at http://www.advancingsoftware.com/FreeDownloads.html. Feel free to copy the code and modules to use or distribute in your Access Applications. One of our favorites is the easy to use Free Access Pop-up Calendar that is an Access Form so there is no ActiveX or broken reference hassle.

Source:

Patrick Wood lives in Eastern North Carolina near the town of Warsaw with his wife Janice. He has a daughter, Jennifer Masterson, and a grandson, Gabriel Masterson.Pat has developed several Microsoft Access Applications including Report Advantage, which allows anyone to customize their Access Reports without knowing code or writing queries. He is also developing a free Church Management Application. He can be contacted at contact@advancingsoftware.com.

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